Arbor House Permit is subject to the following regulations:
PARK ENVIRONMENT:
Part of the Arbor House's beauty is its location. Situated on approximately 11 acres at Maple Grove Park, enhances the experience. Although you have exclusive use of the Arbor House, please keep in mind that the park is never closed to the public. The picnic shelter and athletic fields are also available for reservation separate from the Arbor House. If these areas are not reserved by a group, it's first come, first serve. You and your guests can also enjoy the other park amenities, such as the playground, basketball court, volleyball, horseshoes, and lawn areas. We ask that you alert your guests that the park is open to the public at all times.
CLEAN UP:
Please review the copy of your “Clean-up Checklist”. Lessee is responsible to leave the Arbor House in the same condition and as clean as you found it. This includes the kitchen, bathroom, main room, patio, parking lot and adjacent lawn areas. There is a plunger located in the bathroom, should the toilet get stopped-up. Additional trash liners are located in the storage room, a wash pan and towel for wiping down surfaces, as well as the other cleaning materials available for your use. Please empty and reline all garbage cans before you leave. Securely tie your garbage bags closed, and dispose of them into the trash drums in the parking lot. Cleanup is to be performed immediately following the event and completed within the scheduled time. All personal equipment and caterer's supplies must be removed immediately following the event. At the end of your event all lights, except those labeled security lighting, must be off, the sinks must be off, and outside doors and windows must be locked. Check all doors to ensure that the building is locked up.
PAYMENT and CANCELLATION*:
Checks and cash are accepted. When you receive the permit, you will need to sign, date, and mail it back within 2 weeks. Your damage/cleanup deposit will need to be submitted 30 days prior to the event. Please make your checks payable to: Prospect Recreation & Park District, 4198 Xenon Street, Wheat Ridge, CO 80033. A $25 fee will be added for any returned checks. The damage deposit check or cash will be refunded to you in full within 30 days after your event, as long as Cleanup, as described in this agreement, is satisfactory and damage has not occurred to the building or adjacent areas and you did not occupy the building outside of scheduled hours. To cancel, a written or verbal notice must be received 45 days in advance of scheduled rental date. Without such notice, the Lessee may be charged 50% of the original fee. Prospect Recreation & Park District reserves the right to cancel this agreement and withdraw the permission hereby granted for just cause, or for failure to comply with any of the herein stated requirements..
BUILDING ACCESS:
The Arbor House is locked at all times. Access to the Arbor House is permitted for the scheduled time ONLY. The facility will be unlocked at the start time of the reservation and locked at the end of the reservation by a Prospect Rec & Park District employee. Cleanup should take place within the scheduled reservation time. Please call us at 424-2346 with questions.
RESPONSIBILITY:
During the time the facility is being used by the Lessee, the Lessee is responsible for all accidents, injuries, damages or loss of property. Prospect Recreation & Park District and their officers, employees and agents shall be held harmless from any and all claims, damages, or liabilities arising from the use of the facility. Lessee may be required to have liability insurance and present a Certificate of Insurance listing Prospect Recreation & Park District as additionally insured, prior to use.
DECORATING:
No decorations may be affixed in any manner to painted drywall in the facility. Decorations may be affixed to unpainted metal, stone, wood and glass surfaces. All decorations must be removed immediately following the event. Bird seed may be thrown at weddings instead of confetti or rice, which are not environmentally friendly.
SMOKING:
Smoking is prohibited inside of the Arbor House. It is the responsibility of the lessee to enforce this regulation.
ALCOHOL and ROWDINESS:
Beer and wine are permitted in the Arbor House with a signed alcohol permit and payment of appropriate damage deposit. Persons, as permitted by applicable state law, may only consume alcohol. No alcohol (i.e. cash bar) may be sold. Unusual rowdiness or abuse of persons or property will result in immediate termination of an event with no refund. District parks and facilities are patrolled by local law enforcement. All applicable rules and regulations including state statues or county ordinances will be enforced.
EMERGENCIES:
District staff will not be present during events. If you have an emergency, please call 911 or the Sheriff's Department at 303.271.0211. The District Office hours are Monday through Friday 7:30 AM to 4:30 PM. If you have a question during these hours, please call us at 303-424-2346.
TABLES and CHAIRS:
The building is furnished with 70 folding chairs and 10 folding tables available at no additional cost. The chairs are tables are beige. The tables are 5 foot rounds with ivory tops. The tables and chairs are arranged in the main room in banquet fashion. If you rearrange for your event, please return everything as you found it. Do not remove any tables and chairs from the building for any reason. They may be temporarily stored in the storage room.
LITERATURE and ADVERTISING:
Literature advertising any program for which the facility is rented shall state:
"Prospect Recreation District does not necessarily endorse the content or the instructor for this class or program held at the Arbor House."
ANIMALS:
Animals are not allowed in the Arbor House without prior permission.
CURFEW:
A 12:00 midnight curfew for the Arbor House and parking lot will be enforced. Good judgment in regard to excessive noise, yelling, music, revving vehicle engines, need to be observed while using this facility, especially in the later evening hours.
*FOR MORE INFORMATION CALL (303) 424-2346
*Commercial usage requires proof of insurance.
**Groups of 200 or more may need to provide trash removal and/or portable toilets.
